Creating and working with database reports

    A report is a layout that has a named search and a named sort associated with it. For example, you could set up a report that prints mailing labels (a Labels layout) for all addresses in California (using a named search) organized by ZIP code (using a named sort).

    Before you can create a report, you need to create the layout, the named search, and the named sort that will be associated with it.

    To create a report:
    1 If you're not already in Browse or List mode, choose Browse or List from the Layout menu.
    2 Choose New Report from the report pop-up menu, in the status panel (on the left of the document window).
    3 Type a name for the report.
    4 Choose a layout, named search, and named sort from the pop-up menus.
    5 If you want to print the report each time you generate it, select "Print the Report."

    To use a report:
    1 If you're not already in Browse or List mode, choose Browse or List from the Layout menu.
    2 Choose the report name from the report pop-up menu.

    To modify a report:
    1 If you're not already in Browse or List mode, choose Browse or List from the Layout menu.
    2 Choose Edit Reports from the report pop-up menu.
    3 Select a report from the list and click Modify.
    4 If you like, type a new name for the report.
    5 Modify the report options as you wish.

    To delete a report:
    1 If you're not already in Browse or List mode, choose Browse or List from the Layout menu.
    2 Choose Edit Reports from the report pop-up menu.
    3 Select a report from the list and click Delete.

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